Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and
maintain a fun atmosphere.
Accompany and assist assigned guest throughout the evening, providing companionship and any
assistance they may need during the event. Sit with their guest during dinner and engage with them in
conversation. We recommend volunteer buddies be at least 16 years old.
Greet buddies and guests, give them their name tags or lanyards and direct them to their team leader for a pre-event meeting and ensure tour honored guests have the best prom experience possible.
COAT CHECK TEAM
Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and
retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.
DANCE FLOOR TEAM
Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance
and engage with them
Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an
extra hand is needed.
FOOD SERVICE TEAM
Serve food to guests in main event space and Respite Room (for parents, caretakers or family members).Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
Take photographs and treat honored guests like celebrities and VIPs. Must have own camera and/or phone to take pictures
Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.
Assist and announce guests as they make their way down the red carpet, manage flow and traffic and cheer them on to make them feel welcomed.
RESPITE ROOM TEAM
Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.
Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time.
Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parkingteams to ensure they have everything they need and the best possible event layout is in place.
Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their
vehicles following the event.